Mobile Stage Request Form

Rental Information

If you would like to obtain the Mayor's Mobile Stage for your community event, please fill out the form below. This application must be received at least six (6) weeks prior to the date of your event.

Approval of your request is contingent upon stage availability and payment of the required fees prior to the event. If the stage needs to be delivered before the actual event date, use the delivery date as the Event Start Date. Additional fees may apply.

Please Note:

Photo of the mobile stage

The Mobile Stage does not include a sound system.
A site plan illustrating the desired placement of the stage must be submitted with this form.
A list of all entertainment acts performing on the stage must be submitted with this form.
No glue, sticky tack, nails, or thumbtacks are to be used on the stage wall or doors. 3M Hanging Strips are allowed.
Mayor’s Mobile Stage is 28 x 15.
A representative from the Baltimore City Department of Transportation (BCDOT) will contact the applicant to schedule a site visit.

Important Contacts

Application and Availability Inquiries

Ciara Wake

Fees, delivery, and billing inquiries

410-396-1916

Payment and Fee Structure

Payment must be made no later than three (3) weeks prior to the date of your event by cash, check, or money order payable to the Director of Finance and delivered in person to:

Department of Public Works, Permits Office
200 N. Holliday Street
Baltimore, MD 21202

Mobile Stage Fee
$600

Stage Delivery, Set-Up, Monitoring, and Security Fee
$75/hr

Permit Fee

$50 if payment is made eight (8) or more weeks prior to the event
$65 if payment is made six to eight (6 – 8) weeks prior to the event
$80 if payment is made fewer than six (6) weeks prior to the event

Special Events Application Fee
(You must submit a Special Events Application for Equipment if your event extends into the public right of way.)

$80 if payment is made eight (8) or more weeks prior to the event
$125 if payment is made six to eight (6 – 8) weeks prior to the event
$250 if payment is made fewer than six (6) weeks prior to the event

Fire Department Special Event Fee
$45

IMPORTANT: The Mobile Stage will not be delivered if the application fee and mobile stage fee are not brought into the Permits Office.

Application to Request Mobile Stage

Each of the sections below can be expanded or collapsed by clicking on the section header. Required fields are marked with an asterisk. Please fill out the form completely, providing all necessary information.

Event Information

Event Name *

Event Description and Purpose *

Event Organizer *

Person or organization responsible for planning the event

Will alcoholic beverages be served at this event? *

Yes

Will fees be charged for this event? *

Yes

How will the proceeds be used?

List of Performers *

List ALL events that will be performing on the stage.

Site Plan *

Upload the required site plan document here. Acceptable file types are: GIF, JPG, PNG, PDF, DOC, and DOCX.
Files must be less than 14 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.

Will the event take place within: *

the public Right-of-Way (ROW) or

on private property

Event Location

Street Address *

City *

ZIP Code *

Event Date(s)

Start Date *

Month

Day

Year

Event Spans Multiple Days

Event spans multiple days

End Date

Month

Day

Year

Start Time *

Hour

Minute

End Time *

Hour

Minute

Stage Delivery Information

Delivery Time *

Hour

Minute

When you would like the stage to be delivered

Dropoff Location *

Additional Instructions

List any special considerations for the delivery

Will an electrician be needed? *

Yes

Responsible Party

Name *

Role *

How is this person associated with the event?

Daytime Phone *

Evening Phone *

Billing Address *

City *

ZIP Code *

Day of Event

Event Day Point of Contact *

The person responsible for arrangements on the day of the event

Event Day Phone *

Event Day Email *

Sound System Information

Sound System Provided By *

Phone *

Generator Information

Provide Generator

I will provide my own power generator.

Generator Provided By

Phone

Agreement

FOR AND IN CONSIDERATION of receiving the above listed property owned by MAYOR AND CITY COUNCIL OF BALTIMORE, the Undersigned hereby guarantees to return said property in the same condition as received.

IT IS MUTUALLY UNDERSTOOD AND AGREED that in such event the property of the MAYOR AND CITY COUNCIL OF BALTIMORE is lost or stolen, or is returned in a damaged state, the Undersigned and or organization shall be financially responsible for the amount of damages determined by the Department of Transportation.

IT IS FURTHER UNDERSTOOD AND AGREED that the Undersigned and/or organization is responsible for the security of the property from the time of delivery until time of pick-up. City equipment is normally delivered and picked up between the hours of 8:30 a.m. and 4:30 p.m. Monday through Friday.

THE UNDERSIGNED AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS THE MAYOR AND CITY COUNCIL OF BALTIMORE, ITS ELECTED/APPOINTED OFFICIALS, EMPLOYEES, AGENTS AND VOLUNTEERS FROM ALL AND ANY CLAIMS, DEMANDS, SUITS AND ACTIONS WHATSOEVER, ARISING AS A RESULT OF OR IN CONNECTION WITH THE USE OF CITY PROPERTY BY THE UNDERSIGNED.

Acknowledgment *

I have READ, UNDERSTOOD, and AGREE with the above statements.

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Mayor Brandon M. Scott

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Mobile Stage Request Form

Rental Information

Important Contacts

Payment and Fee Structure

Application to Request Mobile Stage

Agreement